Tuesday, January 26, 2016

How To Apply Housemanship In Malaysia Part (3) - EHOUSEMAN PTM

Here is How To Apply Housemanship In Malaysia Part (1) and
Here is How To Apply Housemanship In Malaysia Part (2)
So, we are done with SELURUHANJAYA PERKHIDMATAN AWAM
(SPA) and SPA INTERVIEW.

NEXT,

go to eHOUSEMAN,
to apply for placement at the hospital you desire
(Sistem Pengurusan Pegawai Perubatan Siswazah).
You ONLY CAN DO IT ONLINE.
Here is the Official Website of eHouseman

INSTRUCTIONS to register and complete the forms on eHouseman
website:-
1. Link to download Manual Pengguna E-Houseman

2. The System eHouseman will be opened EVERY 2 MONTHS.
    The duration of activation is 1 WEEK.
    e.g: this intake on 18 January - 25 January,
           next intake on 7 March - 15 March
    The system always start to activate on 12pm (you can actually
    log in 5-10MIN BEFORE 12pm), hence those wanna compete
    your placement at famous hospitals, please take note!

3. When you receive an email 'PERMOHONAN PENEMPATAN
    BAGI JAWATAN PEGAWAI PERUBATAN GRED UD41 DI
    KEMENTERIAN KESIHATAN MALAYSIA SECARA ATAS
    TALIAN MELALUI SISTEM E-HOUSEMEN' (usually 2-3 days
    before eHouseman opens), you can now open CREATE AN
    ACCOUNT on eHouseman website. (Follow the instructions on
    Manual Pengguna eHouseman for registration of an account)

4. After signing up the account on eHouseman website, you will
    receive an email 'PENDAFTAR SISTEM eHOUSEMEN'. It's
    PEMBERITAHUAN MAKLUMAT PENDAFTARAN SISTEM
    eHOUSEMEN, consisting information of:
    -   Kad Pengenalan
    -   Kata Laluan
    -   Kategori Pegawai
    -   Soalan Keselamatan
    -   Jawapan Keselamatan.
    You CAN ONLY LOG IN to the account when the eHouseman
    opens on the fixed dates.

5. When you log in, the first will be MAKLUMAT PERIBADI.
    The informations that ALREADY FILLED are as below:
    -   Nama
    -   No. Kad Pengenalan
    -   Umur
    -   Tarikh Lahir
    -   Jantina
    -   Agama
    -   Kaum
   The informations that you HAVE TO FILL are:
    -   No. Rujukan SPA (you can retrieve this info from the Surat
        Tawaran at the top right corner, OR you can call to SPA for
        the reference number IN CASE you don't receive your letter)
    -   Alamat (Surat Menyurat), Bandar, Negeri, Poskod
    -   No. Telefon and No. Telefon Bimbit
    -   Emel
    -   Tempat Lahir (Negeri)
    -   Bilangan Adik-Beradik (0,1,2...)
    -   Taraf Perkahwinan
    -   Kewarganegaraan
    -   Bilangan Anak
    -   Pembiayaan (Tiada Biasiswa/JPA/KPM/PTPTN/Lain-Lain
        Biasiswa/Badan Berkanun Kerajaan/Tajaan Swasta/MARA)
    Once done, click 'Seterusnya'.

6. Next will be MAKLUMAT KELUARGA.
    The informations that you HAVE TO FILL are:
    -   Nama
    -   No. Kad Pengenalan
    -   Hubungan
    -   Alamat (Surat Menyurat), Bandar, Negeri, Poskod
    -   No. Telefon Bimbit (jika ada)
    -   Emel (jika ada)
    -   Umur
    -   Agama
    -   Kewarganegaraan
    -   Kaum
    -   Jawatan (jika ada)
    -   Sektor Pekerjaan (Badan Berkanun/Kerajaan/Swasta/Tiada)
    -   Pekerjaan (Perdagangan/Pendidikan/Pembinaan etc)
    Once done, click 'Seterusnya'.

7. Then will be MAKLUMAT PENDIDIKAN.
    The informations that ALREADY FILLED are as below:
    -   Nama
    -   No. Kad Pengenalan (MyKad)
    The informations that you HAVE TO FILL are:
    -   Lain-Lain Kelayakan
    -   Tahun Kelayakan
    The following are THE OPTIONS in Lain-Lain Kelayakan:
    -   A Level
    -   Australian Matriculation Programme (AUSMAT)
    -   Diploma
    -   Diploma/Diploma Lanjutan Kemahiran Malaysia
        (DKM/DLKM)
    -   International Baccalaureate Diploma (IBD)
    -   Lain-Lain
    -   Matrikulasi
    -   O Level
    -   Sekolah Sukan Bandar Penawar
    -   Sekolah Sukan Bukit Jalil
    -   SIJIL 1
    -   South Australian Matriculation (SAM)
    -   STAM
    -   STPM
    -   Tiada
    -   Unified Examination Certificate (Senior Middle Three)

8. Last will be PENEMPATAN/PENANGGUHAN.
    Before you choose your placement, there will be a notice.
    PERHATIAN: SILA BACA DENGAN TELITI
    MAKLUMAT BERIKUT:-
    -   Pegawai wajib membuat SATU pilihan sahaja sama ada
        PENEMPATAN atau PENANGGUHAN.
    -   Hanya hospital latihan siswazah yang mempunyai
        kekosongan sahaja dipaparkan dalam senarai Pilihan
        Penempatan.
    -   Jika pegawai memilih membuat penangguhan, pegawai
        TIDAK AKAN dilantik untuk sesi pengambilan ini.
    -   Pilihan Penempatan di dalam Aplikasi ini adalah
        MUKTAMAD. Slip/Surat Tawaran boleh dicetak
        selepas permohonan penempatan sistem.

    If you want PENEMPATAN, you will have to choose the
    state in Pilihan Negeri, then in Pilihan Penempatan will show
    the name of hospitals and the number of seats left.
    e.g: Pilihan Negeri : Sarawak
           Pilihan Penempatan : Hospital Sibu (97 kekosongan)
                                              Hospital Bintulu (55 kekosongan)
                                              Hospital Umum Sarawak, Kuching
                                              (43 kekosongan)
    If you want PENANGGUHAN, you have to answer TEMPOH
    PENANGGUHAN and ALASAN PENANGGUHAN.
    Once done, click 'Seterusnya'.

9. Proceed to PENGAKUAN.
    Double confirm the hospital you chose is correct. If all is
    okay, tick the box 'Saya mengaku', then click 'Hantar'.
    There will be a pop up window PERMOHONAN BERJAYA.
    Click 'Cetak'.

10. Now, you will receive an email 'PENEMPATAN PEGAWAI
      PERUBATAN GRED UD41 DI KEMENTERIA KESIHATAN
      MALAYSIA'.

AFTER THAT,

Important ERRANDS that needed to complete before attending
INDUCTION PROGRAM (PTM):-
1.    Fill up SURAT SETUJU-TERIMA PELANTIKAN S.P.A.6A
       and post back to SPA within 1 month from the date you
       receive your surat tawaran SPA (they will send you 3 copies,
       you just send ONLY 1 COPY back)
       -   HOW TO FILL UP:
           Please use the info from Surat Tawaran SPA.
           Saya terima tawaran pelantikan sebagai (jawatan dalam
           surat), bilangan SPA.PG (no. rujukan kami), bertarikh
           (tarikh surat bawah no. rujukan kami)
       -   You can send back the letter either by:-
           a. DELIVERY YOURSELF
           b. MAILING (normal post/registered post/pos laju)
       -   Here is the MAILING ADDRESS:
           Setiausaha
           Suruhanjaya Perkhidmatan Awam
           Bahagian Pengambilan
           Aras 6, Parcel C, Blok C7,
           Pusat Pentadbiran Kerajaan Persekutuan
           62520 Putrajaya
2.    Prepare SURAT AKUAN SUMPAH SPA 6C
       -   Get the cop from Pesuruhanjaya Sumpah/Majistret/
           Hakim Mahkamah Sesyen
       -   The cop maybe FOC or charge RM3-5 per piece
       -   1 piece is enough (but i get 2 pieces just in case)
3.    Do MEDICAL CHECK UP USING BORANG PIN. 1/2013
       -   You can choose any clinic (private/government)
       -   Preferably Klinik Kesihatan (the staffs are familiar with
           the process and procedure, and it's FOC)
       -   You should bring your Surat Tawaran SPA together with
           Borang Pin. 1/2013 for verification
       -   You will get Routine Physical Examination, Chest X-Ray,
           Urine Test for glucose, albumin and DRUGS
       -   Best to get your medical check up done 2-3 WEEKS
           BEFORE PTM (the lab test results might take time)
4.    Complete the E-VETTING (BORANG KELULUSAN
       TAPISAN KESELAMTAN KASAR)
       -   Here is the Official Website of E-Vetting (CGSO)
       -   Link to download Manual Pengguna Daftar E-Vetting
       -   In PENDAFTARAN BARU (when register):-
           Jenis Pendaftaran : PEMOHON INDIVIDU
       -   In PERMOHONAN BARU (after log in):-
           Click 'LANTIKAN SURUHANJAYA PERKHIDMATAN
           AWAM (SPA) ATAU PENTADBIRAN KERAJAAN
           NEGARA ATAU PIHAK BERKUASA TEMPTAN (PBT)'
       -   In MAKLUMAT PROFIL:-
           a. Pick a clear photo of yourself with clean blue background
               and no photobomb (size less than 200kb)
               Tips : scan your passport photo and upload
       -   In MAKLUMAT PERJAWATAN:-
           a. Kementerian/Negeri : KEMENTERIAN KESIHATAN
                                                  MALAYSIA
           b. Jabatan : (your state jabatan kesihatan)
           c. Bahagian/Hospital/Unit : (your hospital name)
           d. Jawatan : PEGAWAI PERUBATAN
           e. Gred : 41
           f. Klasifikasi Perkhidmatan : PERUBATAN DAN
                                                          KESIHATAN
           g. Tarikh Pelantikan : (1st day of attending PTM)
           h. Status Perkhidmatan : TETAP
       -   In MAKLUMAT PERIBADI:-
           Alamat Pejabat : (last page of ehousemen offer letter)
       -   In MAKLUMAT PASANGAN:-
           If you don't have a spouse, just leave blank
       -   IGNORE GREY SHADOWY COLUMNS
           (Maklumat Ibu/Bapa, Maklumat Anak, Maklumat Adik-
           Beradik, Maklumat Pendidikan, Maklumat Pekerjaan etc)
       -   In KESALAHAN MENYALAHI UNDANG-UNDANG:-
           Choose 'TIADA', unless you have, then please write it
       -   In PERAKUAN:-
           a. Tick the box 'Saya Faham'
           b. REMEMBER click 'Simpan And Hantar'
5.    Set up a PERSONAL BANK ACCOUNT
       -   You can choose any bank you like
       -   Preferably Maybank
       -   Remember, it's your personal saving account, cannot be
           joined names
6.    Register a EPF ACCOUNT at Kumpulan Wang Simpanan
       Pekerja (KWSP)
       -   The only document you need for registration is your IC
           (MyKad).
7.    Register a INCOME TAX ACCOUNT at Lembaga Hasil
       Dalam Negeri Malaysia (LHDN)
       -   Just bring a photocopy of your IC (MyKad) and fill up
           the registration form provided at the counter.
8.    Make your own a SELF-INKING COP
       -   Here is the FORMAT OF COP:
           Your name
           Pegawai Perubatan Gred UD41
           MMC No.: xxxxx
           Your working hospital
9.    Make your own NAME TAG
       -   It should be white wordings with black background
10.  Buy your own LABCOAT (OPTIONAL)
       -   Yes, the hospital will lend you the labcoat, but the size
           will be limited (lack of size S most of the time), and
           personally i don't like to share my clothes
       -   Strongly recommend to get the short sleeves labcoat
           as running around the hospital will be hot and sweaty
11.  Get 8 pieces of PASSPORT SIZE PHOTOS
       -   3 photos are needed for PTM
       -   5 photos are needed for lapor diri at the hospital

LASTLY,

attend PROGRAM TRANSFORMASI MINDA (PTM),
to learn how to apply excellent work culture with first class
mentality and be patriotism (to brainwash you with good).
You MUST PRESENT WITHOUT ANY EXCUSE.

The following documents are needed to prepare to PTM:-
1.    Surat Panggilan Transformasi Minda Sementara
       -   Surat Panggilan sebenar PTM akan diserah kepada
           Tuan/Puan semasa PTM
2.    Lampiran A and C (2 Keping)
3.    Lampiran B and D
       -   Reminders For ATTIRE:
           -   It's OBLIGATORY to wear BAJU BATIK on Thursday
           -   NO round neck T-shirt is allowed
           -   NO short sleeves collar shirt is allowed (for men)
           -   NO bright color pants are allowed
           -   Shoes should be dark color and cover the toes
4.    Gambar Berukuran Passport (3 Keping)
       -   2 pieces for Lampiran A
       -   1 piece used during pendaftaran PTM

Link to download Surat Panggilan Transformasi Minda Sementara
and Lampiran A,B,C,D

The following documents are needed to submit when LAPOR
DIRI for PENGESAHAN LANTIKAN:-
1.    Tuan/Puan wajib membawa dokumen-dokumen asal dan
       salinan fotostat semasa lapor diri di hospital masing-masing
       kepada pihak urus setia JKN.
2.    Tuan/Puan dikehendaki sedia 3 SALINAN FOTOSTAT
       untuk setiap dokumen yang berikut.
3.    Surat Tawaran Pelantikan SPA
4.    Surat Penempatan KKM
       -   Dimuat turun selepas buat ehousemen
5.    Surat Penempatan JKN
       -   Diserahkan kepada Tuan/Puan selepas tamat PTM
6.    Surat Setuju - Terima Pelantikan S.P.A.6A
7.    Surat Akuan Sumpah SPA 6C (2014)
       -   Membuat Akuan Berkanun di hadapan Pesuruhanjaya
           Sumpah/Majistret/Hakim Mahkamah Sesyen
8.    Surat Akuan Pemeriksaan Perubatan Borang Pin. 1/2013
       -   Menjalani Pemeriksaan Perubatan dan diperakui oleh
           seorang Pegawai Perubatan
       -   Pemeriksaan kesihatan boleh dilakukan di mana-mana
           hospital/klinik kerajaan/klinik swasta

9.    Borang Tapisan Keselamatan Kasar (Borang KPKK 11)
       Penyata Status Permohonan Tapisan Keselamatan (SULIT)
10.  Borang Permohonan Program Transformasi Minda
11.  Sijil Pendaftaran Sementara/Penuh dengan MMC
12.  Sijil Kelulusan SPM / A-Level / Diplomma
13.  Sijil Ijazah MD/MBBS/MBBC dan Transkrip/Surat
       Pengesahan Kelulusan Pemeriksaan Akhir dari pusat-pusat
       pengajian tinggi
14.  Gambar Berukuran Passport (5 Keping)

I.    Link to download Surat Akuan Sumpah SPA.6C (2014)
II.   Link to download Borang Permohonan Pemeriksaan Perubatan
      (Pin.1/2013)
III. Link to download Borang Tapisan Keselamatan Kasar (Borang
      KPKK 11)

The following documents are needed to submit when LAPOR
DIRI for PEMBAYARAN GAJI:-
1.    Sila hantar semua dokumen dalam tempoh 3 HARI selepas
       lapor diri bagi mengelakkan kelewatan pembayaran gaji.
2.    Tuan/Puan dikehendaki sedia 3 SALINAN FOTOSTAT
       untuk setiap dokumen yang berikut
3.    Salinan Kad Pengenalan
4.    Salinan Passport
       -   Bagi pegawai yang berasal dari negeri lain
5.    Salinan Buku Akaun Bank (Muka Hadapan) / Penyata Akaun
6.    Salinan Penyata KWSP
7.    Salinan Penyata Cukai Pendapatan / Income Tax

The following documents are given when you LAPOR DIRI
1.    Surat Aku Janji
2.    Borang Perisytiharan Harta (Lampiran B)
3.    Borang Butir-Butir Peribadi
4.    Borang Maklumat HRMIS / Borang Maklumat Gaji
       Berkomputer
5.    Borang Permohonan Pembayaran EPW
       -   Bagi pegawai yang berasal dari negeri lain
6.    Borang Akuan Sumpah Pilih Wilayah Asal (Jika Berkaitan)
       -   Untuk pegawai yang salah satu ibu/bapa berasal dari
            negeri Sarawak
7.    Borang Request For New Chop
8.    Borang Permohonan Pas / Tag Nama
9.    Borang Permohonan Pelekat Kenderaan
10.  Perakuan Untuk Ditandatangani Oleh Penjawat Awam
       Berkenaan Dengan AktaRahsia Rasmi 1972

8 comments:

  1. thank you!its been really helpful

    ReplyDelete
  2. This is amazing; you're a godsend.

    ReplyDelete
  3. Thank you, really helpful. May you have a wonderful doctor journey.

    ReplyDelete
  4. Hey.Family information for every family members are needed?

    ReplyDelete
  5. I have no words to thank you. You truly are helping hundreds thousand doctors out there who have no idea what they are dealing with, including myself. Thank you so much.

    ReplyDelete
  6. How do i register for income tax account and epf account? DO i register them after i start working in the hospital?

    ReplyDelete